31 replies to this topic

[James Stratus]

I am pleased to announce that the Imperial Republic will host an official IC & OOC convention. It will include some IC and OOC activities, all-around fun. The timeline for this is anywhere from 6 months to 2 years from now, depending on well..everything. Now what we need is a convention team to particpate in the planning of activities, ideas, and the convention itself. Anyone who wishes to participate please PM me. Once we have a team assembled I will appoint or allow to be nominated a moderator/coordinator to lead the discussions and facilitate the planning process. The Administration Team is automatically part of this project and will participate and work closely with the IRCON Team. First step is we are having an account setup with a badge company to produce real ID badges with our IC info (and a RL photo) that all convention attendees will be required to obtain (which will be available months to a year prior to the event).

If you have any ideas or would like to be part of the team, or have any general comments, either pm me or post here. Depending on the feedback we get and interest generated will help determine the planning process. For example, depending on the number of participants coming, will determine whether we will plan a 3-day sleepover at one of our homes here or whether we need to rent a hall or facility to host the events, etc.

[Kaidlen Shan]

I'm more than willing to help. I'll even work up preliminary designs for the badges. (Actually, depending on how many people decide to attend, we might be able to defer our costs and make them ourselves.) I helped Cherokee of SWC and the defunct SWS to plan the SWS gathering that took place in 2004. I even did a couple t-shirt designs for myself and another person who attended.

[Kai'Len Ciunus]

as much as i would love to help out riht now, im swamped with school and work. im barely able to keep up on here as it is. but as soon as things settle down, i would be happy to help in any way i can. most of us are from the west coast, right?

[James Stratus]

Aye, and no rush, we have plenty of time.

[James Stratus]

We're setting a tentative date of July 22nd through July 25th 2010. Anyone who think this would work for them and would be interested please post. If you have better ideas for a day let me know.

[Kai'Len Ciunus]

works for me Sir.

[Koru Tav]

Don't know yet...it's very far away right now. I barely know what I'm doing this summer. I think it would be a blast to attend though. I'll have to get back with you.

[Kaidlen Shan]

I've already posted this elsewhere, but those dates would work for me. I will give everyone a heads up and state that my son might be coming with me. If so, he'll represent Kev McLairson for the IC stuff.

[Aurielle Stratus]

I'd love to contribute, but can't post in the forum. Have fun with it though! Keep me updated!

[James Stratus]

I'll make it accessible to the public. Then you can!

[Khyron Overmind]

I would love to participate, but I think it would be impossible this year, as my plans are already laid out and I do not have extra money to cover the air ticket.

I am assuming it will take place in Phoenix, as most people are from there. I may be able to travel there in 2010, but provided a fixed date is chosen at least 6 months in advance. Plus, someone would have to help me find good and non-expensive hotel ;-)

[James Stratus]

If you check the IRCON forums, which are below this one, you will find that this info is already posted. We will help people with hotel bookings or other accomidations next year. The date is set for July 22nd - 25th 2010. Check the forums and http://ircon.eotir.com

[Kaidlen Shan]

You might be able to swing the hotel, OM, but I'm going to have to find someone willing to let me stay with them. Hawk might be coming with me, if I can swing the airfare for both myself and for him.

[James Stratus]

Start saving money now Ive been working on the numbers for events. WaterWorld is shutting down, but there is SunSplash, and they have laser tag, so that can be two birds with one stone. But everyone will probably need to come up with at least $100 to help pay for portion of the bill for the tickets to SunSplash, Cosmic bowling, and overall food that we will be providing (several different meals on different days, pizza, subs, homemade special breakfast one day, homemade special dinner on the first night, etc.). This is not including hotel and travel costs. We may be able to house a few people for the duration of the convention at some of the homes of the IR people so you have no hotel fees, but that will depend on lots of factors and it will be something to handle as time gets closer. But just want people to start saving, and if we make group reservations ahead of time for these things we can get group discounts.

[Dana Lance]

I wont be able to attend. I will be in Europe around that time.

[Khyron Overmind]

Mmmmm... The dates might be a little complicated for me. I could take one week off from July 24 until August 1st, since I could take advantage of the National Holidays (28 and 29) and bridge the remaining days, but the week before that might be difficult for me.

If you add to that the fact that it will probably be more expensive for me than for anyone else, I think I am doomed ;-)

[James Stratus]

Well we are doing this from July 22nd to July 25th presently. The dates could change possibly. If it makes a huge difference in changing the dates a few days OM let me know. I don't like carrying it through Sunday though so I'd prefer to end Sunday or start Monday. But you do have plenty of time to save, its a year and a half away.

[Khyron Overmind]

For me it does make a difference: I have a trip scheduled for next year in May/June, so I will use 3 weeks of my vacation time, which will leave me with almost no remaning vacation time. During the week from July 24 until August 1st, I would only "pay" 3 days of vacation, but will have a total of 9 days of available time to travel.

However, I would not want to jeopardize the plans for everybody else, since the other factor that would allow me to travel would be to find an airfare that suits my budget. The current prices for similar dates this year stand around US$950 from here to Phoenix. That is a bit high if you consider I would still need to add the hotel and food. I do know that there are great sales of tickets around January and February, so if I can get a good price on the tickets, I might be able to fly there.

[James Stratus]

As it stands, we have plans to provide food for at least two of the meals each day. July is probably the only time we can do it, however we can change the dates in July to accomidate you if that will help. Let me know.

[Khyron Overmind]

I will know for sure by February next year, when they start to make discounts for summer in the USA. Would that be too late to make any changes?

[James Stratus]

Perhaps, perhaps not. We'll see. We haven't set anything in place yet anyway

[Kaidlen Shan]

Since I'm going to have to fly in myself, I won't be able to see about getting tickets until about the same time as OM. Also, I have the additional problem in that I'll have to sign up for the time off where I work. I won't be able to do that until Jan 2010, and I won't even know until after the middle of March if I get the time. I will have to use my income tax return to purchase my airfare. And since I'm more than likely going to have to pay double for whatever, since Hawk might be coming too, I just don't see how I'm going to be able to afford to stay in a dive of a motel, much less something a bit nicer.
Now, if you want to know why I'm planning to fly, it's because it's just too far to drive from East Tennessee, especially when I don't own a car.

[Terrence Thorne]

Well I would be interested in coming aswell, even if I haven't really started to RP with anyone of you yet . But I would think that should have happened by that time next year. But being that I am a european I will obviously have to book some time in advance to get really cheap airfares aswell as accomondations. But if I can get things to flow I am well all game. Might want to stay a bit longer since this would be my first visit to the states really. Might even consider to stop 1-2 airports short and do a drive if that is really gonna make it a lot cheaper.

Edited by Terrence Thorne, 14 April 2009 - 03:11 PM.

[Aurielle Stratus]

May I suggest we start an area closer to the event so we can get people together to share rooms?

[Kai'Len Ciunus]

well... if i can make it at all, then if we have any IR members living here in CA, maybe we can carpool and save some money... though i think im the only one this far west...

[Jared Quinn]

Something could be arranged Ciunus, I'm in CA and will probably be driving down from Sacramento.

[Kai'Len Ciunus]

Jared Quinn, on Apr 15 2009, 04:16 PM, said:

Something could be arranged Ciunus, I'm in CA and will probably be driving down from Sacramento.

sweet. im in San Bernardino. only about four hours from Vegas.

[Kaidlen Shan]

As far as I know, excluding those over in Europe, I'm the only Eastern located member. But I'm not 100% positive on that.

[Khyron Overmind]

Well, I am also located east of Phoenix. Even though a little bit to the south... LOL

[James Stratus]

Revan Centurion is an East Coast member, and Layha who is not currently an active member also lives on the East Coast.

Haha OVERMIND, too True!

[Koru Tav]

I'm smack dab in the middle of the US.

[Kaidlen Shan]

/me smacks herself on the forehead.
DUH! How stupid of me to have forgotten that. And I know why I did, since they're not really active here anymore, inspite of the posts I've seen from Revan recently.